We can then design a solution for you, including developing Terms of Reference and Requests for Proposal to ensure that you include all the important requirements.
We can conduct pilots or Proof of Concepts to make sure that the system works fully before rolling out to the entire organisation. This helps to reduce overall costs and reduce the risks of poor implementations. A key part of the pilot is determining the correct scanning and indexing configuration. Not only does this reduce potential costs, but also makes sure that the system is designed to be as efficient and accurate as possible.
On-going scanning is like a factory, and we design job-setups to streamline the processes.
One of the questions we are asked most often, is "what to do with the paper after scanning?" We will assist to make sure that the scanning processes are designed so that you can destroy the paper after scanning. In those instances where this is not possible or desirable, then we will assist with your offsite storage decision.
Many organisations have already embarked on scanning initiatives, but are not sure whether their processes are up-to-scratch or legally compliant. We have a comprehensive set of document and records management audit toolkits which we use to understand how you can improve your current situation, and define a roadmap for improvement.